Chapters Village

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What? Wikimania Chapters Village
Where? Logo Square
Who? WMDE, WMCH, WMHK, WCA, AffCom,

WMAT, WMUK, WMNL, WMZA, WMUA,
Iberocoop, WMIL, WMVE, and many more

When? Friday to Sunday, during the

regular conference hours

What? Besides highly attractive teasers

like English ice tea, Dutch stroopwafels,
HumanAPI badges and a movie projector,
it will offer different attractions.

Shortlink http://wmde.org/chapvill
Chapters-village web 120dpi-1.jpg

Wikimania 2013 – Chapters Village

Wikimania is an unique opportunity to take real profit from being part of the global movement. Encouraged by the organisers and several chapters, there will be a Chapters Village as THE place to be for interested parties. The Village will be the perfect opportunity for chapters to present their work, exchange knowledge, talk, inform, socialise and have fun.

Feedback

We have gathered all feedback (given on paper or online) an written a short summary: "Generally, the idea of having a Chapters' Village as a central point to meet/contact/exchange information (e.g. on chapters' work) and chat was liked by the majority of people participating in the survey. The location chosen seemed perfect in the sense that it was centrally located, but almost everyone noted that the heat and climate was hard to bear. Additionally, the lack of tables/space for eating and taking in meals was criticised. Quite a few people were bothered by the overlap between the session schedules and attending the Chapters' Village/Meet-Up sessions during the breaks. Smaller chapters with fewer staff could not attend to their tables at all times. It was suggested that the Chapters' Village and the Meet-Ups should be included in the general Wikimania programme and be promoted more actively in advance. Except two people, everyone agreed that the Chapters' Village should continue at future Wikimanias: More participating chapters and affiliates were wished for as well as more activities in the Chapters' Village.
We will take all this feedback into account when talking to the Wikimania 2014 organising team. We'd love to take the Chapters' Village to the next level in London and are already in touch with Ed and James about it."
--Nicole Ebber (WMDE) (talk) 16:41, 5 October 2013 (UTC)

Why is it awesome for the chapters?

  • We are one movement: Chapters as an open, integral part of the Wikimedia movement - let’s do something together!
  • We want to exchange and support exchanging ideas, inspiration and experience.
  • We want to inform the chapters and the communities about our initiatives and projects and encourage them to get involved.
  • We want to get feedback (best practice, worst practice) to improve our work in the future.

How, where and when will we do it?

Logo Square

The Chapters Village will be in a pretty big glass-covered outdoor space in the Logo Square (which will also be the catering area).

  • It will be “open” from Friday until Sunday, during regular conference hours.
  • In terms of logistic, the Chapters Village will consist of info-tables (preferably one per Chapter) and a small meet-up space with six to eight tables for speed geeking, office hours or meet-ups.
  • Big (really big!) LCD screen where you can show slides, photos, information or movies from your Chapter or programme announcements. Please note that there will be no audio available.
  • From the venue's management: all music and stage performance should be carried out from 12:30p.m. to 2:00p.m. only. Please keep music down during other hours to avoid complaints.
  • The Friendly space policy applies to the Chapters Village, too.

Present Chapters

Follow the links to the detailed description of each chapter's presence in the Chapters Village. Your chapter is not listed yet? Go ahead and add your plans.

Programme: Join in! Things we can do together

During the conference, we will distribute a printed programme flyer with information about the Chapters Village and the sessions and meet-ups (including all those that were added here before the end of June 2013).

You can add and find longer descriptions of the sessions on the CV programme page. Find an update about the setting, programme, LCD and other logistics on the talk page.

Friday, 9 August

Speed Geeking

Friday, 9 August, afternoon coffee break: 15:30–16:00

It will take place in a standing still position, people will gather around a couple of persons who will give short inputs on different topics at the same time. This will create several “geeking” groups. After 5 minutes talk there will be an acoustic signal and the group will move to the next person, circulating between the persons giving talks. See last year’s description for more information about Speed Geeking.

  • GLAM on tour – scaling nationwide (Barbara Fischer, WMDE)
  • The first edit (Manuela Kanneberg)
  • Chapter's peer review (Charles Andres, WMCH/WCA)
  • The story of JoburgpediA and collaboration of chapters (Dumisani Ndubane, WMZA)
  • Roomberg Education Program (Ziko van Dijk, WMNL/WCA)
  • Wikimedia and science (Daniel Mietchen)

Old English Tea Party (WMUK)

We'll be bringing tea and biscuits. Top hats are optional.

Friday, 9 August, after the talks (~17:30) After the talks on Friday Wikimedia UK will host AN OLD ENGLISH TEA PARTY. This won't be totally traditional (the weather will be too hot for 'builder's tea) but there will be Iced Tea and a selection of the best of British biscuits and cakes.

Open meet-ups

The official meet-ups will only take place during the breaks, we do not want to establish a "counter programme" to the official schedule. But of course, the meet-up space can be used throughout the conference for small presentations, discussions and private talks. You can either add some times and dates here, or do it spontaneously on site.

Saturday, 10 August

Thematic Meet-ups

Saturday, 10 August, morning coffee break: 11:00–11:30, lunch break: 13:00–14:00, afternoon coffee break: 15:30–16:00 in ROOM N114

During these breaks the Chapters Village will offer space for all interested people to sit down and host their own thematic meetup. Chapters can offer their own meet-up or we can host them together.

morning coffee break: 11:00–11:30, ROOM N114

  • Table 1: Supporting tools for Wikipedia, RENDER project (Angelika Mühlbauer, WMDE)
  • Table 2: The past, present and future of paid editing on Wikipedia (Dirk Franke, kind of WMDE)
  • Table 3: Let's put the port in reporting! How to report your work. (Michael Jahn, WMDE)
  • Table 4: The old and mostly unknown sister projects – how to deal with them in future. (Steffen Prößdorf, WMDE)

lunch break: 13:00–13:30, ROOM N114

  • Table 1: Wikidata contributor meet-up (Lydia Pintscher, WMDE)
  • Table 2: New V4.0 of the make sCreative Commons Licenses - what they do and don't (John Weitzmann, sort of WMDE)
  • Table 3: Organisational peer reviews – how to create sustainability for our projects (Markus Glaser, WCA)
  • Table 4: Public Domain Project – free download, free music, free radio (Carl Flisch, Christoph Zimmermann, WMCH)

lunch break 13:30-14:00, ROOM N114

  • Table 1: Informed decision making in next year's EU election: Q&A with European political parties ("Wahlprüfsteine") (Mathias Schindler, WMDE)
  • Table 2: Wikimedia Archaeology – From national projects to an international Thematic group. (Marcus Cyron, GLAM)
  • Table 3: Chapters Manual – Help collecting knowledge to run our organisations. (Markus Glaser, WCA)
  • Table 4: Teahouse international – Bringing the Teahouse to more Wikipedias. (Tim Moritz Hector, Lydia Pintscher, Polimerek)

afternoon coffee break: 15:30–16:00, ROOM N114

  • Table 1: Chapters Dialogue: A structured assessment of chapters needs, goals and stories combined with a stakeholder survey. (Nicole Ebber & Kira Krämer, WMDE)
  • Table 2: Innovative ways of increasing community involvement (Denis Barthel, WMDE)
  • Table 3: Diversity in Wikipedia and Diversity Conference, part I (Ilona Buchem & Cornelia Trefflich, WMDE)
  • Table 4: KIWIX – Wikipedia in jail (Emmanuel Engelhart, WMCH)

Open meet-ups

The official meet-ups will only take place during the breaks, we do not want to establish a "counter programme" to the official schedule. But of course, the meet-up space can be used throughout the conference for small presentations, discussions and private talks. You can either add some times and dates here, or do it spontaneously on site.

Sunday, 11 August

Thematic Meet-ups ROOM N114

morning coffee break: 11:00–11:30

  • Table 1: Women edit - how to encourage women to participate in Wikimedia projects (Siesta, Silvia Stieneker)
  • Table 2: Wikimedia and science (Daniel Mietchen)
  • Table 3:
  • Table 4:

lunch break: 13:00–13:30 ROOM N114

  • Table 1: Tutoría en Buenos Aires – how chapters can help improving each other (Cornelius Kibelka, Osmar Valdebenito [WMAR])
  • Table 2: Diversity in Wikipedia and Diversity Conference, part II (Ilona Buchem & Cornelia Trefflich, WMDE)
  • Table 3: TV-broadcaster corporation and Wikimedia Universe - a meet-up of cultures (Tim Moritz, Wikipedian in Residence at the online plattform ZDFcheck)
  • Table 4: Women edit - how to encourage women to participate in Wikimedia projects (Siesta, Silvia Stieneker)

Open meet-ups

The official meet-ups will only take place during the breaks, we do not want to establish a "counter programme" to the official schedule. But of course, the meet-up space can be used throughout the conference for small presentations, discussions and private talks. You can either add some times and dates here, or do it spontaneously on site.

It's up to you! Use time and space for your own ideas, discussions, workshops and office hours.

Contact persons

  • Nicole Ebber, International Affairs, Wikimedia Deutschland, nicole.ebber@wikimedia.de
  • Kasia Odrozek, Assistant to the ED, Wikimedia Deutschland, kasia.odrozek@wikimedia.de
  • Wenke Storn, Event Manager, Wikimedia Deutschland, wenke.storn@wikimedia.de

Feel free to get in touch any time with your questions and feedback!


We’re in!

Interested in being part of this? Then we need the following details from you:

Chapter: Wikimedia Deutschland

Contact person

Kasia Odrozek, Nicole Ebber and Wenke Storn

What would you like to offer at your info-table?

  • Infrastructure for our activities, meetingpoint, attention and visibility, swag/information material distribution
  • Flip cams: We hand out flip cams to our scholars and have them interview other attendees to bring some footage home.
  • Human API: We will raise the visibility of people looking for exchange/offer opinions by providing large stickers to write their name and fields of interest on. This makes them easy to identify; starting a conversation and networking will be much easier!

What would you like to offer at the meet-up space?

  • Speek Geeking: To give short impulse inputs about certain topics and encourage discussion in a short and interesting form.
  • Meet-ups: Informal exchange beyond the regular sessions, setting our own topics.

When and how long would you like to be there

All three conference days, full-time (Fri/Sat 10:00-18:30, Sun 10:30-17:00)

Would you like to show something on the big LCD screen / own projector?

Yes!

  • Short clip from the WMDE office: We want to make WMDE more tangible and would like to present contact persons with different expertise to remove communication barriers and present WMDE as an open, friendly and accessible Chapter.
  • Present the programme (meet-up times, availability of contact persons, “office hours”)
  • Wiki loves Monuments international – the winner photos.
  • Wikimedia Diversity Conference – dates and details.
  • Wikidata visualisation

Chapter: Wikimedia Hong Kong

Contact person

Simon Shek, Samuel Chan

What would you like to offer at your info-table?

Wiki Loves Food: Eat as Hongkongers Eat

There's a trendy saying in Hong Kong: "相機先吃", "Let the camera eat first". It describes how HKers behave before they eat: take a picture of the food.

So we designed a small game, to help you to immerse into HK custom.

Task
You will be given 5 signature dishes/snacks of Hong Kong. Take one photo of each of them, then upload to Wikimedia commons. Come back to show your photos to us. If you are the first 10 who get all 5 correctly, you will get a prize.

Additional rules
a. All photos must be taken & uploaded to Wikimedia Commons during the conference dates (9-11 August), and before the deadline of everything: 1300 HKT 11 August.
b. Participants shall not be Hong Kong Residents or Cantonese Speakers

When and how long would you like to be there

  • From the beginning to its end, all-three days.

Would you like to show something on the big LCD screen / own projector?

  • not at the moment

What would you like to offer at the meet-up space?

  • Local Volunteers

Chapter: Wikimedia CH

Contact person

Muriel Staub & Charles Andres & Gabriel Thullen

What would you like to offer at your info-table?

Information about WMCH, KIWIX, a newcomer retention initiative, digitization projects & Public Domain Project

When and how long would you like to be there

During all the five days of the pre and main conference

Would you like to show something on the big LCD screen / own projector?

Yes. Information will follow.

What would you like to offer at the meet-up space?

(Please fill in below for speed geeking and meet-up topics during the main breaks)

Wikimedia Chapters Association

Contact person

Markus Glaser

What would you like to offer at your info-table?

This is intended to be a meeting place for chapters, thematic organisations and user groups. We will have some experts on several issues (like funding), an idea exchange for joint projects

When and how long would you like to be there

During all three days of the conference

Would you like to show something on the big LCD screen / own projector?

  • Excerpts from the Chapters Manual
  • Requests from Chapters Exchange
  • Examples of Chapter / Organisation cooperation

What would you like to offer at the meet-up space?

  • Talk to a grants expert
  • Live peer review

Affiliations Committee

Contact person

What would you like to offer at your info-table?

Information on affiliation models, "troubleshooting" on-going applications and providing hands-on guidance to people thinking about setting up their own affiliates. Also, advice for currently existing affiliates, if requested :-)

When and how long would you like to be there

During the main conference days, for the bigger breaks, and during some of the sessions

Would you like to show something on the big LCD screen / own projector?

No

What would you like to offer at the meet-up space?

(Please fill in below for activities during the main breaks)

Chapter: Wikimedia Österreich

Contact person

What would you like to offer at your info-table?

We see the info-table at the chapters village as a great opportunity for a meeting-point of interested Wikimedians. Especially we are planning to use it for meet-ups of our local participants and for general information about "Austria in the Wikimedia-projects". For example, we expect that most of the participants do not know, that the german-language Wikipedia is written not only by German users, but also Austrians, Swiss, and contributors of many other countries.

More information about our activities there will follow.

When and how long would you like to be there

Regarding to our plans at the moment and to the limited capacity of employees we are planning to bei mainly present at the info-table during the session-breaks.

Would you like to show something on the big LCD screen / own projector?

We are not planning to do so yet. This may be upcomming.

What would you like to offer at the meet-up space?

Nothing at the moment. May follow as our plans proceed.

Chapter: Wikimedia UK

Wikimedia UK

Contact person

Jon Davies (WMUK) (talk)

What would you like to offer at your info-table?

We will be there to offer a chance to meet members of the WMUK community, get a copy of our Annual Report, find out what we are planning and give us your views.

When and how long would you like to be there

We will be there for all the three days of Wikimania come rain, shine or typhoons.

Would you like to show something on the big LCD screen / own projector?

Yes we will have our cameras with us and will be showing idea of our events and talks talks over the last year.

What would you like to offer at the meet-up space?

After the talks one afternoon - to be decided - we will be having AN OLD ENGLISH TEA PARTY. This won't be totally traditional (the weather wil lbe too hot for 'builder's tea) but there will be Iced Tea and a selection of the best of British biscuits and cakes.

We look forward to meeting you in Hong Kong.

Chapter: Wikimedia Nederland

Contact person

Sandra Rientjes, executive director of Wikimedia Nederland, will be your host.

Sandra Rientjes

What would you like to offer at your info-table?

A chance to meet up with members of the Wikimedia Nederland community, information about our plans and activities, maybe even stroopwafels...

When and how long would you like to be there

We will be there mainly during coffee, tea and lunch breaks.

Would you like to show something on the big LCD screen / own projector?

WMNL 2012/2013

We have arranged a pdf with a number of pictures showing our work in the past months.

What would you like to offer at the meet-up space?

(Please fill in below for activities during the main breaks)

Chapter: Wikimedia South Africa

Contact person

Dumisani Ndubane

What would you like to offer at your info-table?

A chance to experiance an Afrikan Spaza Shop, meet up with members of the Wikimedia South Africa and Other African Wikimedian community, information about our plans and activities, maybe even some boere Wors!!....

When and how long would you like to be there

We will be there mainly during coffee, tea and lunch breaks.

Would you like to show something on the big LCD screen / own projector?

  • Excerpts from the WLM-ZA 2012 competition
  • Excerpts from Joburgpedia presentation

What would you like to offer at the meet-up space?

  • Talk to African Wikimedians on Wikimedia projects in the continent
  • Enjoy some South African dried meats and wine
  • Try out a South African Vuvuzela

Chapter: Wikimedia Ukraine

Contact person

A1 and Perohanych

What would you like to offer at your info-table?

Promo-materials about Wikimedia Ukraine projects such as Wikiexpeditions, Wiki loves Earth, Music-related and others.

When and how long would you like to be there

After 18:00 on August, 7th, 9th and 10th.

Would you like to show something on the big LCD screen / own projector?

Yes. We would like to play video from our wiki-concerts, most of all these - wmua:Концерт вокальної музики 15 травня 2013.

Please note that there will be no audio available. --Nicole Ebber (WMDE) (talk) 09:32, 2 July 2013 (UTC)
It`s unbelievable if such a rich space with a huge screen is not able to produce any audio! --A1 (talk) 17:01, 8 July 2013 (UTC)

What would you like to offer at the meet-up space?

(Please fill in below for activities during the main breaks) Firslty - to listen for Free (!!!) Music. Also to talk, drink some drinks, changing experience or relax, hearing and being inspired by the Free Music.

Please note that there will be no audio available. Will you bring headphones? --Nicole Ebber (WMDE) (talk) 10:16, 3 July 2013 (UTC)
Only a pair. --A1 (talk) 17:01, 8 July 2013 (UTC)

Iberocoop

Contact person

Osmar Valdebenito (WM-AR) Salvador_alc (WM-MX)

What would you like to offer at your info-table?

Printed materials in Spanish and other languages about Wikimedia projects

When and how long would you like to be there

All three days.

Would you like to show something on the big LCD screen / own projector?

Some of the videos produced by our affiliated groups

What would you like to offer at the meet-up space?

Nothing clear by now, besides friendship and music :)

Yay! :) Please note that there will be no audio available, sorry. Will you bring headphones? --Nicole Ebber (WMDE) (talk) 10:18, 3 July 2013 (UTC)
We are famous for singing :P --Osmar Valdebenito (WMAR) (talk) 00:20, 4 July 2013 (UTC)
Perhaps, we'll offer some snacks and beverage Salvador alc (talk) 04:13, 5 July 2013 (UTC)
Awesome! :) --Nicole Ebber (WMDE) (talk) 13:01, 5 July 2013 (UTC)
We'll have to sing and dance or the Wikimania's people wouldn't recognize us. --Isha (talk) 17:57, 5 July 2013 (UTC)
We (the guys from WMVE) would like to meet up with you. --Ecce Ralgis (háblame) 21:30, 1 August 2013 (UTC)

Chapter: Wikimedia Israel

Contact person

Yael Meron

What would you like to offer at your info-table?

  • Information about WMIL activity and projects.
  • Some handouts.
  • Counsel on organizing conferences.

When and how long would you like to be there

All three days, mainly during breaks.

Would you like to show something on the big LCD screen / own projector?

TBD

What would you like to offer at the meet-up space?

(Please fill in below for speed geeking and meet-up topics during the main breaks)

Chapter: Wikimedia Venezuela

Contact person

What would you like to offer at your info-table?

An opportunity to chat in Spanish language.

When and how long would you like to be there

All three days.

Would you like to show something on the big LCD screen / own projector?

TBD.

What would you like to offer at the meet-up space?

Just friendship and a good time.

Chapter: Wikimedia Sverige

Contact person

Ainali

What would you like to offer at your info-table?

What would you like to offer at the meet-up space?

When and how long would you like to be there

During some lunches.

Would you like to show something on the big LCD screen / own projector?

Yes!

Chapter: Wikimedia Polska

Contact person

  • Adam Kliczek (CLI)

What would you like to offer at your info-table?

Polish Wikiexpeditions know-how - information about organising a 10-day photographic trips: how to form teams, route planning, cooperate with local people, how to get help from local government etc.

When and how long would you like to be there

Mainly during coffee, tea and lunch breaks.

Would you like to show something on the big LCD screen / own projector?

Yes, some time-lapse movies from Wikiexpedition 2013 ([1]).

What would you like to offer at the meet-up space?

  • Some Wiki-gadgets.
  • Some nice Polish sweets. :)

Chapter: Wikimedia Armenia

Contact person

What would you like to offer at your info-table?

Short introduction of our chapter, what we've done so far and our plans.

When and how long would you like to be there

15 minutes.

Would you like to show something on the big LCD screen / own projector?

yes

What would you like to offer at the meet-up space?

(Please fill in below for activities during the main breaks)

PLEASE FILL IN YOUR PLANS HERE!

Room for your plans and ideas for the Chapters Village.